Best Selling Fax Machines

Communication is the basic foundation of all basic human relations. Over the centuries, the way we communicate may have changed, but the essence has not. With the exponential advancement in technology, digital communication has become a major part of our lives.

Fax machines are by far, the most important means of communication in the business. It is a communication system that sends/receives images, documents via a telephone line. It is a quick and efficient way of sending or receiving physical copies of essential documents.

It may seem like that these machines are now obsolete thanks to smartphone and laptops, but it is not so. In the corporate work, it is important to have hard copies of critical documents, something that the modern devices can’t send over the internet.

In this article, we shall browse through different types of fax machines, their uses. We shall also scroll through the Top 4 selling fax machines in India, comprehensive buyers guide and FAQ’s.

Top 4 Best Fax Machines

What are the uses of fax machines?

Fax machines make communication easier by sending or receiving the data quickly. It serves as the best and quickest alternative to sending documents via postal services.

The documents that require a signature can be securely sent via fax without the involvement of a third party.

It is said that fax is known to be the “lowest common denominator” in the business communication world, that is, it is the most widely used platform in the business world.

You can easily trace the fax document and check if a given document has been successfully sent or received via fax.

Fax machines have been given a law expressing that no third party can intercept the documents between the sender company and the receiver company.

It is by far the most established and famous means of communication.

The fax machine has an additional function. It can also be used as a photocopier. This saves you the additional funds of buying a photocopier.


Types of Fax Machines

Laser Fax machine

They have multiple functions and are widely used in big companies as they replace a lot of devices. They are massive performers as they are faster and more efficient than all the other fax machines in the market.

These multifunctional laser fax machines are very popular in the business communication world as they are cost-efficient. Although they are expensive, they do save a lot of money as it lowers phone usage as well as lowers the rate of the prints.

Fax Copy Machine

This is another type of fax machine. This is a two-way machine. It acts as a photocopier as well as a fax machine. It is an efficient machine for companies who have a massive input into making copies as well as fax.

The rates of a fax copy machine vary according to the different models available. Different models have different available in-built printers.

The fax copy machine can have thermal transfer, inkjet or even the laser printer. The laser printer  is more expensive. The thermal transfer printer is used in most of the fax copy machines.

This fax copy machine is ideal for homes and small offices. It has other different features such as Caller ID, automatic paper feeder, quick scan and much more.

Plain Paper Fax Machine

Plain Paper Fax machines are a combination of a scanner, a printer, and a fax machine. The print quality of these fax machines is extremely high, unlike the print quality in the fax machines using a thermal transfer printer.

They are the modern type of fax machines and hence, they are very efficient. The combination of the scanner, printer, and the fax machine makes it multi-functional.

Since the Plain Paper Fax Machine is a modern type of fax machine, it uses laser or inkjet printers to give the best-printed outputs.

It is known for its efficiency and thus, it is used in high-end companies where documents have to be sent and received almost every minute. It works systematically without crashing and is cost-effective.

Portable Fax Machines

It is ideal for the home offices where multitasking is top on the list. The basic model consists of a phone and a copier.

However, Portable Fax Machines are not meant for heavy-duty use because they tend to crash if overloaded.

Thus, Portable Fax machines come with the additional benefits of portability and multitasking that is not present in the basic Fax Machines.

Printer Fax Machines

The Printer Fax machines are one of the oldest and the most widely used fax machines. With evolving technology, users have developed different needs that have to be satisfied by introducing new products. The printer fax machines are available in both the old and new formats.

The old printer fax machines use the old thermal transfer printer. Since the progress in technology, many new models are available and the thermal transfer printer is discouraged as it could be easily scraped off or rubbed off.

The new printer fax machines use either inkjet or laser printers.

The inkjet printer fax machines are encouraged in environments that have extensive use of the fax machines as it has a clearer quality than the old printers and also they can print in color. They are more efficient as well as costlier than the old thermal transfer printers.

The laser printer fax machines are the costliest. It is ideal for the heavy-duty environment and does not crash under overload. It gives the best quality printed output on plain paper. It speeds up the printing process and hence, it is proved to be efficient.

Phone Fax Machines

Even though, with the new upcoming models of fax machines having multi-function parts, some users still prefer the basic model of a fax machine which involves the phone.

They are small in size and hence, they can be easily installed in a small space. It has the benefit of having the phone and the fax in the same place.

It is ideal for basic users who need to send/receive fax only a limited number of times. It is the cheapest model for fax machines and hence, an efficient one for a basic user.

Buyer’s Guide

There are a few things a buyer must keep in mind before purchasing the product.


A portable fax machine is much preferred if you are on frequent business trips. You can carry the device to your meeting and business trips and fax all the required information from any corner of the world. Many fax machines are available in the market with this feature.


It is an important feature to be considered, and each model design will define its speed. There are models available in the market that can send a fax 20 seconds per page and also a few machines with a speed of 2 sec per page. H


Size matters based on the space you are providing for your fax machine. Choose big  fax machines if you have ample space, as they offer more features. If your office space is small, then pick small sized fax machines.

Print quality

Fax machine print quality is measured in terms of dots per inch. A higher dots per inch fax machine provides better reading capability.


The price of the fax machines vary depending on the features it is provided with. Also, speed considerations play a significant role in deciding the price factor. However, fax machines that are with high-quality and good technology will cost you higher.


A fax machine can be based either on wire technology or wireless technology. Pick the machine based on your requirements.


Each model comes with different designing features. A stand-alone fax machine can only send and receive a fax while a modern fax machine can also scan, print, and do multi-functions.

Page tray capacity

If the fax machine is used more or if your business needs frequent send and receive fax than opt for large page tray capacity.

Inkjet Technology

The inkjet printers are less expensive and give clear text and image output. They are a good choice if you receive or send less than 30 faxes a day.

They have a comparatively low speed than the laser printers but higher than the old thermal printers.

Laser Technology

The laser printer has an outstanding speed but is very expensive. They give a high-quality image and you should go for it if this is your top priority.

They work wonders under overloading also. It is quite reliable as it has fewer requirements and more output.

If you need heavy-duty usage of fax machines, then you should definitely go for a laser technology printer.

Thermal Transfer

They are the cheapest and oldest form of fax machines. They are absolutely inexpensive but they are noisy and their output is of mediocre quality.

You should go for this type of fax machine if you want 5-6 faxes per day.

When you shortlist your list of fax machines to be bought, you should also research the cost of the toner/ink of your printer. If you buy an inexpensive printer whose toner costs a lot, then you may go in loss.

Many of the modern fax machines come with additional parts like a photocopier or a scanner. Choose your machine in accordance with the requirement of the additional accessories.

Research the faxing speed of the machine. The more the speed, the more expensive is the machine. But the cost gets compensated as the phone charges are reduced with high speed.

The fax machines save the document received or sent according to the setup. If you want to save huge amounts of data, then you should choose the machine with higher memory.

Finally, fax machines come under the electronics category. So you should know the brand prestige of the machine and its history. You should also check for guarantee and warranty and then choose.

1. HP M477fdw Laserjet Pro

HP M477fdw Laserjet Pro
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Hewlett-Packard Company is an American multinational company, which is a highly recognized brand for its electronic products.

The HP color LaserJet Pro MFP M477fdw is a complete package as it can print, scan, copy, fax, email, all in one. For the cherry on the top, it is also wireless.

This product is extremely efficient as its toner gives high yield and is not that expensive. Hence, in the long run, it proves to be a good choice. It has both black/white and color printer which makes it a complete package. It also has security aspects like LDAP authentication.

Main Features
  • Print speed- 27 ppm.
  • Laser print technology.
  • Display- 10.9 cm intuitive touchscreen Color Graphic Display.
  • Mobile printing capability available.
  • Wireless capability available.
  • USB 2.0 Port.
  • Compatible with numerous OS.
  • Maximum output capacity- 150 sheets.
  • 2 multipurpose trays.
  • Automatic document feeder capacity- 50 sheets.
  • Fax transmission speed- 33.6 kbps.
  • Dimensions- 426 x 652 x 414 mm 15
  • Weight: 23.2 KGS.
PROS (What we liked)
  • Can print in color or black & white.
  • LaserJet technology.
  • 2+1extra multi-purpose tray.
  • Compatible with numerable OS.
  • Wireless operation.
CONS (What we didn’t like)
  • Fax Memory is only up to 400 pages.
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2. Brother FAX-2840 High Speed Mono Laser Fax

Brother FAX-2840 High Speed Mono Laser Fax
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The Brother FAX-2840 High-Speed Mono Laser Fax Machine is an excellent masterpiece by Brother Industries, which provides complete value for its cost.

It gives you high-quality laser output. It has a telephone and you can use it for calls, fax, prints which make it a multifunction device. There is high capacity replacement toner available for this machine which keeps your operating cost low.

Main Features
  • Laser technology.
  • 250 sheet paper capacity.
  • 33.6k bps Super G3 Fax Modem.
  • Broadcasting message option to send fax to multiple people at once.
  • 20-page automatic document feeder.
  • High definition output.
  • B/W laser technology.
  • 16 MB memory.
  • Weight- 9 KG.
  • Dimensions- 37.1 x 37.3 x 31 cm.
PROS (What we liked)
  • Compact size so it can be placed anywhere.
  • High-end output.
  • 250 sheet paper capacity.
  • Budget-friendly.
CONS (What we didn’t like)
  • Only B/W printing available.
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3. Canon i-SENSYS FAX L170

Canon i-SENSYS FAX L170
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Another masterpiece from Canon is the Canon Fax-L170. It has a monochrome printing utility but it is inexpensive and very efficient. It provides a great deal in terms of multi-functionality. It provides a copier, a handset, printer, fax machine.

Its printing speed is up to 18 ppm. Canon has worked wonders over reducing the warm-up time for the first print and Canon Fax L170 has proved to be their perfect solution. This fax machine will make your life easier, as it has almost no maintenance cost and can be easily maintained too.

Main Features
  • Monochrome utility.
  • Multi-function device.
  • Warm up time- 14 seconds or less.
  • Print speed- 18-19 ppm.
  • Memory capacity- 600 pages.
  • Auto document feeder- 30 pages.
  • Low toner needs.
  • Recommended for heavy duty use.
  • 5-Line LCD Display available.
  • Weight- 8.8 kgs.
  • Dimensions- 372 x 303 x 303mm.
PROS (What we liked)
  • Inexpensive.
  • Reduced warm-up time.
  • Memory capacity as high as 600 pages.
CONS (What we didn’t like)
  • Memory- 64 Mb only.
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4. Canon FAXPHONE L190 Monochrome Laser Fax

Canon FAXPHONE L190 Monochrome Laser Fax
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If speed and quality are the two things you’re looking for, then Canon FAX PHONE L190 won’t disappoint you.

It has the modern laser technology which gives your crisp output. It is a multi-function device with a printer, fax machine, and a copier.

Main Features
  • Laser technology.
  • 40 one-touch speed dials.
  • 200 coded speed dials for a comprehensive address book.
  • Dimensions: 44.45 x 47.24 x 35.81 cm.
  • Weight: 8.16 Kilograms.
PROS (What we liked)
  • Can print and copy at the same speed up to 26ppm.
  • Laser printer.
CONS (What we didn’t like)
  • Only monochrome utility available.
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Frequently Asked Questions

1. How does a wireless fax machine work?

You can fax wireless from a smartphone, tablet, laptop over a WiFi network. The fax machine and the device from which you are faxing, both must be in WiFi connectivity. Also, there are fax machines which can send and receive fax vis GSM or CDMA cellular network wirelessly.

2. Benefits of using a fax machine?

Fax machines are inexpensive machines that can send messages throughout the globe quickly. You can easily acquire hard copies. 

Though via e-mail also you can acquire hard copies but using fax machine printing of the hard copy will be done automatically. Also, fax machines are simple to install. Moreover, now, available fax machines are wireless. So, more convenient to use.


Hopefully, this article has helped you clear any doubts and confusion regarding fax machines and their features. Here are couple of our top picks:

If you work in a busy office where faxes are received and sent every minute, HP M477fdw Laserjet Pro is the product for you. It is sturdy, reliable, efficient and can work at high speeds.

If you need a fax machine at your home-office or a small office and budget is a restraint then, Brother FAX-2840 is recommended. It ensures quality and is user-friendly as well.

Dolly Savla

Dolly is a part of the content creation team at Her strength lies in creating content about sports, fitness and lifestyle. Creating art, drinking coffee and reading books, makes her happy when not working with reviews.

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